6 Gmail Features That You Didn't Know Exist

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May 10, 2021 Career

Gmail used to be open only by invitation, but now you can sign up for an account anytime you want. When you do, you’ll be joining a user base of over 1.5 billion people. The procedure is straightforward and fast.

Most people can only have one target if they are allowed to have an email. It’s as simple as picking the right email provider, setting it up, and that’s it. They may be uninterested in many of the features that email has to offer. On the other hand, there are those users who are constantly on the lookout for something secret that will benefit their email. It might be a cool feature or a little-known trick that makes things a lot more interesting.

This kind of fascination could lead to some fantastic discoveries. If you’re still using Gmail and haven’t found anything interesting yet, take a look at this list of features you may not have known existed.

6 Hidden Features Of Gmail

Gmail is one of the most popular free email services globally, thanks to its user-friendly features. Gmail, on the other hand, has a lot of features that many users are unaware of. They are as follows:

1. Free Phone Calls

Did you know that you can use Gmail to make free phone calls? You have the choice of making foreign or domestic calls. In today’s world, many of us frequently interact with one another. However, when you’re at work or in an office, using your phone for communication might not be the most professional choice.

Fortunately, your Gmail account allows you to make free phone calls. All you need to do is:

Open your Gmail account
Go to hangouts Conversations at the bottom of the page.
Then press the + symbol to start a conversation.
Type the conversation name into the search bar.
Click the contact of the person you’re looking for.
A new conversation window will appear on your screen.
Click the call icon at the top of the conversation window, just below the person’s name.

That is everything there is to it. It would help if you made unlimited phone calls from your Gmail account since it seems more professional. Users from Canada and the United States can call for free, but others must add credits to their accounts.

2. Restore Things

If you’re one of the people who won’t use Android’s contact sync function because an accidental delete, merge, or import in contacts might have a lasting effect on your Gmail account, you’re not alone. It might seem absurd, but some people do this.

Thankfully, the Gmail team has released an update that allows users to restore their contacts to their previous state. It provides you with default options for restoring your contacts, with the following time limits:

10 minutes ago
1 day ago
Yesterday
1 week ago
Custom, specify the day, hours, and minutes

As a result, the Gmail contacts restore feature significantly improves syncing. The next time you unintentionally delete, combine, or do something dumb about your contacts, Google has you covered. But don’t be too lazy to make amends within 30 days!

3. Receive Fax To Gmail

You can already be aware of all the advantages of fax if you use it for professional communication. However, you may not have realized that you can fax with these benefits directly from your email address. A third-party fax service allows sending and receiving fax to a Gmail account. This service makes it easier to send faxes from your email client and receive faxes in your email client.

The crucial question now is which fax service to use. On the internet, you can find a variety of fax services, such as CocoFax and eFax. These services work with your Gmail account without requiring you to install any software. The fax service receives the fax and converts it to a PDF document when someone sends you a fax with your fax amount. After that, the text is sent to your email address.

4. Mute Fiddling Conversations

Since our name appears on the CC or To list, we automatically become a part of email threads or conversations. Furthermore, on many of these occasions, the conversation becomes meaningless, irritating, or uninteresting. It simply adds to the weight and clutter in our inboxes.

Gmail, on the other hand, has a function called mute. Mute any message, and the whole conversation will be pushed to the folder. Furthermore, all subsequent messages on that forum will bypass your inbox and be automatically archived. As a result, you won’t have to see or pay attention to those posts.

5. Switching Accounts

You can use Gmail’s switching accounts feature to handle up to 5 email accounts (both Gmail and other email accounts) from your primary account. To get started, use the POP3 service to add your secondary email addresses.

You can sign in to multiple Google accounts at the same time if you have multiple Google accounts. You’ll be able to move between accounts without having to sign out and back in. Your accounts have their settings, but your default account’s settings can apply in some instances.

When transitioning between accounts, make sure to:

Sign in to Google on your machine,
Then pick your profile picture or initials in the top right corner.
Pick the account you want to use from the menu.

6. Undo Sent Emails

Nothing is more frustrating than sending an email and realizing you made a mistake or sent it to the wrong person. Fortunately, there is a way to avoid embarrassment. Gmail has a feature called “lab” that allows you to stop an email from sending by giving you a few seconds to hit the send button and when it sends. Click on the gear icon in your inbox and choose “settings.” Go to “labs” once you’ve arrived. You’ll find the lab “undo submit” if you scroll down. Click “allow,” then “save changes” after scrolling down.

Finally, with all of these incredible features, you might be concerned about the security of your email. There’s also a feature called “Recent Activity.” You should see a hyperlink labeled “Details” at the bottom of your inbox if you scroll down. When you click it, all recent activity on your account will be shown, including when it occurred, where it happened, the type of activity, and the IP address associated with the action. If you have any suspicions, change your password and allow two-factor authentication.