13 Benefits Of Construction Management Software

The building and construction landscape is more competitive than ever. However, there are great opportunities you can take advantage of, thanks to construction management software. This system  enables today’s builders to improve their organization and efficiency and deliver exceptional customer service. That said, you can use these tools to communicate, collaborate, schedule projects, and make smart operational decisions. Here are some key benefits of construction management software for your business.

1. Centralized communication

Construction management software can help centralize contractor communications; your team will not struggle to organize one-off emails and texts relating to jobs. Use a centralized inbox to organize your conversations according to the project. A team can easily search and sort information in seconds, and store all essential information in one spot for seamless access.

Some advanced construction management software offers flexible functionalities. With these applications, you can communicate time entry and daily logs with managers and the back office while on the job. A centralized document management system facilitates accurate information flow and improves communication on tasks for all project stakeholders.

2. Easier scheduling

Another great benefit of construction management software is simplified scheduling. Without the right software to handle scheduling tasks, you might rely on spreadsheets, which can cause you to waste precious hours. This habit can lead to disorganization and costly mistakes, which is not what you want to deal with. Automating your scheduling with construction management software will improve your productivity, as you can use a centralized communication platform to create real-time alerts and update information. 

Simplifying scheduling with the right software will keep your projects on track, allowing you to meet deadlines. A quick-view dashboard can provide each team with real-time information to stay updated and accomplish their tasks. 

The system can also alert your partners when there is the need to shift one project forward or back. Say goodbye to wasted trips to the site for project management with crews and subcontractors. Construction management software like BuildOps all-in-one operational software for electrical contractors, gives office staff a live view of each technician’s status so they know who is ready for the next job. Dispatch technicians more efficiently and benefit from detailed reporting. You can also ensure your office staff will deal with less paperwork, and equip technicians to provide excellent customer service with powerful scheduling and dispatching software.

It’s not enough to know how to start an electrical contactor business. To be a successful owner, you need to learn how to not just manage clients and job, but also your team and your time. That’s one of the biggest pros of construction management software. 

3. Job costing and cost management

Construction management software also equips you with tools and features to implement job costing and cost management better. Project managers can use these technologies to develop detailed estimates and budgets for their tasks, ensuring they accurately allocate resources to numerous project requirements like labor, materials, overheads, and sub-contractors. Recording and comparing actual expenses versus estimated budget helps identify cost overruns and other variances requiring corrective measures. Construction management software can deliver comprehensive job cost reports, providing great insights into business financials and enabling project managers to control costs and save time.

4. Field management

Field staff can leverage construction management software to keep track of project progress and access critical data without visiting the office in person. They can monitor various project metrics, including daily logs, labor costs, and equipment usage, and ensure field and back office teams are aligned on project conditions. Field management software helps managers set up and monitor project statuses, job resources, and costs for effective decision-making.

5. Minimise human resources issues

The right construction management software will instantly let you know what task is available and who should be doing it. Eliminate human resources challenges by using professional construction management applications. Your HR department will not have to spend more hours on site performing the job of handling various documents.

6. Avoid unnecessary IT expenses

Construction firms frequently have to invest in IT servers, which may occupy vast spaces and cost a fortune. Thankfully, management software could be a money-saver for companies looking forward to migrating to the cloud. Cloud computing solutions for the construction management landscape eliminate companies’ need for in-house IT teams. These tech gurus sometimes struggle to meet business needs, yet they don’t come cheap. According to SiliconAngle, 82% of companies can save money by migrating to the cloud.

7. Accounting integrations

You can simplify your construction business process by integrating it with an accounting application. You can import and populate projects, cost codes, and subcontractor information across all your company’s data sets. Accounting software integration can eliminate double-entry errors and save time on manually entering data into QuickBooks and other non-integrated applications.

Although not all construction management software supports accounting integration, it’s an essential feature to consider if you are looking for effective ways to manage job costs and boost profitability. The main advantage of accounting integration is that it allows you to exchange information between the field and the back office immediately. 

Information like labor costs and purchase orders can be propagated through the back-office accounting platform, providing updated accounting and financial information for reporting. Moreover, accounting integration will help your business automate accounts payable and receivable processes by digitizing invoice management, billing, and payment processing. Finally, you can streamline the cost allocation process to an appropriate account, allowing you to track expenses and revenue on diverse projects.

8. Simple and secure file storage

Custom construction projects usually involve moving several components and personnel requiring access to files like documents and photos. Investing in a top–rated construction management software will allow managers to control access to specific information. Consider using these tools to keep track of projects and reduce the risks of miscommunication by ensuring everyone can access the right information they need to complete a job.

9. Accurate selection management and change orders

Deploying construction management software means all updated information is readily available to clients, architects, and construction teams in one location. With the appropriate software, you make it easier for your clients to approve change orders online at the right time. Accurate management of selections and change orders means you can stay ahead of approvals and avoid losing money on your project.

10. Timely risks assessment

If construction companies can track costs throughout the entire lifecycle of a project and generate reliable reporting information, they can identify and prevent risks like cost overrun. Timely risk assessment ensures subcontractor performance complies with project requirements and that managers can proactively resolve potential risks to projects in time.

11. Profitability

All stakeholders and teams can benefit from construction management software, profit-wise. These tools not only provide up-to-date data on tasks and jobs but empower project leaders to understand the actual state of their costs and estimates to make well-informed decisions to maximize their profit. Accurate and current reports may highlight the state of key performance indicators, thereby allowing managers to mitigate financial risks and improve profits. 

12. Data-driven decision-making

Construction management software also allows for data-driven decision-making. Poor decisions can affect project planning and resource distribution, which may eventually cause a waste of valuable resources. The construction industry has poorly managed data for years, with statistics showing up to 95% of data generated are discarded or not collected. Cloud and big data technology have been transforming the construction landscape recently, finding applications in drones, project management software, and other settings.

13. Promote green construction

An effective application of scheduling software helps managers focus on core construction processes that are sustainable. Utilizing solutions that focus on waste management and resource distribution makes a construction firm more environmentally conscious. Green building is a crucial topic in the construction sector, so embracing sustainable practices is a step in the right direction.  

Relying on outdated systems can hinder the growth of your construction business. Therefore, consider adopting the right construction management software to enjoy the above benefits. 

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