7 Ways Jira Can Improve Your Team Productivity

July 24, 2023 Web development

As a team leader or manager, you know just how critical productivity is to the success of your company. And while there are many tools out there promising to help you streamline your processes and increase efficiency, few can compare to Jira.

Jira is a project management tool that has been around for over 20 years, proving its worth time and time again. It’s a fan favorite among teams of all sizes, from small startups to massive enterprises, thanks to its many features and user-friendly interface.

But, what exactly can Jira do for your team’s productivity? Let’s find out.

7 Ways Jira Can Improve Your Team Productivity

1. Fast-Track Your Team’s Workflow

Jira is a popular project management tool used by teams all over the world, and one of its key features is the ability to fast-track workflows.

For instance, you can create shortcuts and automate repetitive tasks to speed up your team’s work process. This not only improves productivity but also saves time and reduces errors, allowing your team to focus on delivering high-quality work.

Fast-tracking workflows in Jira allows team members to work more efficiently and collaboratively. Easily create automated notifications and alerts that keep team members informed about project updates, deadlines, and important information.

By doing so, team members can work together to tackle issues and complete tasks on time, without needing to spend hours coordinating with one another.

2. Increased Transparency and Visibility

A major benefit of Jira is how it simplifies communication among team members, making it easier for everyone to be on the same page. By using this powerful tool, you can quickly and easily see who is responsible for which task, when it’s been completed, and what still needs to be done.

This level of visibility enables you to spot bottlenecks and areas that need attention quickly, allowing you to make adjustments before they become bigger issues.

Another thing that Jira prioritizes is transparency. Imagine a scenario where you need to assign work to your team, but you’re not sure who is available to help. By using Jira, you can quickly see who’s working on what task and who has the capacity to take on more work.

This level of transparency allows you to make informed decisions about how to allocate resources and keep your team moving forward.

3. Accurate and Efficient Time Management With Plugins

Jira time tracking plugins are the secret ingredient to improving your team’s time management and productivity. With them, you’ll have detailed data on the time spent on each task, which team member completed it, and any delays or issues that arose. 

This data will make it easier for you to make informed decisions about how to improve your team’s productivity and efficiency, ultimately leading to better results for everyone involved.

4. Easy Customization to Adjust to Your Team’s Work Style

What many people don’t realize is that Jira’s customization options can work wonders when it comes to tailoring the tool to your team’s specific work style.

With Jira, you have the freedom to customize everything from workflows, issue types, fields, and even custom scripts, allowing you to structure your work in a way that makes sense for your team.

By setting up custom workflows that reflect your team’s unique process and terminology, you can increase team productivity and ensure everyone is on the same page.

For instance, if your team uses a specific acronym, you can create an issue type for it and customize a workflow around it, so that everyone in the team is using the same language. By customizing Jira based on your team’s needs and work style, you can avoid confusion and miscommunication, ultimately leading to more productive teamwork.

5. Seamless Integration with Other Tools

Jira’s integration capabilities into other tools such as Slack, Zoom, and GitHub help to centralize all activity, ensuring that nothing is missed. For instance, by integrating Jira with GitHub, developers can easily track code changes related to a Jira issue.

And with its integration with the video conferencing app Zoom, team members can hold meetings and brainstorming sessions without leaving their Jira interface. This improves productivity by reducing time spent switching between different tools.

6. Increases Collaborative Learning

Jira’s robust customizable features enable the team to share ideas and offer feedback on each other’s work. This feature can help members collaborate seamlessly and improve their mutual understanding of the project requirements and deliverables.

Say a team member from the design team uploads a mockup of a feature but has requested feedback from the development team on certain technical requirements. Being able to easily access this feature and provide feedback through Jira increases their collaborative learning experience and thereby increasing their productivity.

7. Greater Predictability and Improved Delivery

The beauty of Jira lies in its ability to provide real-time visibility into project status and progress. You can easily track each task’s status and the time remaining to complete it, as well as how it impacts other project tasks. This level of transparency allows you to make immediate decisions based on data and predict potential delays before they actually occur. 

With greater project predictability, you can accurately forecast when a project will be completed and avoid delivering results behind schedule. Meanwhile, improved delivery results from the seamless collaboration and communication between team members, who can use Jira’s intuitive interface to assign and update tasks, attach relevant files, and communicate with one another without bouncing back and forth between apps. 

Ultimately, what this means for your team is that Jira minimizes the risk of missed deadlines, underdelivering, or failing to meet stakeholder expectations. When you’re running a complex project with multiple moving pieces, any amount of predictability and improved delivery you can gain is well worth the investment. 


In the end, the key to success with Jira is to approach it with an open mind, a willingness to learn, and a commitment to collaboration. By working together and leveraging Jira’s powerful tools, teams can achieve incredible things and drive their organizations forward.