Perks of Having A Convenient and Cost-effective System To Track Employee Time

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December 7, 2021 Business

As a manager, you know how daunting it can be trying to remind everyone to log their time. People naturally aren’t wired to recall everything they’re told.

In such a scenario, an employee time tracking software tool comes in handy. Time tracking software helps keep track of staffer work time in hours so you can create accurate invoices and fund payroll.

But is this software only designed to digitize worker timecards? The answer is no. Employee time tracking software can bring a slew of benefits to any business no matter the size.

Read on to learn more about the top 6 perks of implementing a reliable and cost-effective software tool to help with tracking employee time.

Record Accurate Billable Hours

Client billing is a common problem faced by many companies today. If you’re relying on your employees to fill out their own timesheets, you could be paying for a job not done.

An employee time tracking software captures everything your employee does while at work. It pulls accurate timesheets and creates a flawless record of all activities to ensure clients are charged the right amount.

Time tracking software not only removes the need to set timers for tasks, but it takes human error and guesstimation out of the picture. Ultimately, tracking time helps reduce “time card theft” and will save your company money in the long run.

Improve Project Management

A successful project management strategy is built around existing patterns such as:

Time commitments
Manpower
Scope of work
Schedule conflicts

An employee time tracking software gives you a broader overview of the entire business, including user metrics like idle time and session duration.

When are your employees more active? Is it in the mornings or afternoons? When do they slow down? When working on independent projects? Or when they’re collaborating?

These trends can help you map out projects, set deadlines, and allocate labor. As a result, you’ll be able to address gaps and enhance the workflow.

Bypass the Micro-Managing

Businesses are constantly looking for innovative technologies that automate labor-intensive tasks so there are enough resources for other projects. With an employee time tracking software tool, businesses no longer need to micromanage.

Many times, tracking software tools are designed to automate processes and provide up-to-the-minute insights into employees’ time data. You can take random screenshots of your employees’ screens and see exactly what they’re doing.

Less micromanaging saves time that you would require to physically check your employees’ mandatory work report. It also frees up time so you can focus more on strategic planning and other management tasks.

Address Workplace Hiccups

Using an employee time tracking software tool enables you to analyze employee behavior during working hours. Get real-time user reports on how much time your employees spend on and off tasks.

Time tracking apps easily identify productivity-slumping red flags such as chronic tardiness, browser and web page browsing, and unusual downloads that indicate distractions.

By analyzing user reports, it’s easy to see areas where productivity is lower in day-to-day operations. You can use those insights to develop strategies that help your employees become more productive in the workplace.

Improve Employee Accountability

With an employee time tracking software tool, employees are in charge of their time. They’ll no longer wonder how many sick days they have left, if they still have some vacation days, etc.

From the time they’re set up as system users, they have unrestricted access to all of this information. This means they’re in control of their time and have a sense of ownership.

Furthermore, time tracking software produces a virtual timestamp of when team members log in and when they leave for the day. The software promotes transparency by holding team members accountable for their actions.

If you are running a small business or start-up, you don’t have to invest in sophisticated time-tracking software. You may use online time clocks for small business that allow you to create graphical employee time cards easily. Not only will this save you time and money but you will be able to track attendance and overtime hours effortlessly.

Streamline the Payroll Process

Managing the traditional payroll system is often a mind-numbing task as it involves a lot of manual data entry. First, you must gather all employee work hours for every department. Then manually calculate how much each one takes home that week based on your pay rate.

By connecting the time tracking software with your payroll department, you can solve the payroll puzzle in a snap. All you have to do is add employee info, like their hourly rate, and the software takes care of the rest.

The employee time tracking software may use a timesheet program to perform all calculations. Thus, the job is a lot easier, and employees receive accurate pays devoid of human errors. The software takes the burden off any company’s payroll department.

Conclusion

An employee time tracking software tool can help improve your business from inside and out. It allows you to gain insights into how long it takes to complete projects. Those insights will help you fine-tune your business strategy in an effort to save time and improve productivity.