Top features to look for in an intranet

Intranets are a crucial part of any business. They can improve communication and collaboration within an organization, and make it easier for employees to find the information they need.

However, not all intranets are created equal. When you’re looking for an intranet solution for your business, there are a few key features you should keep in mind. In this article, we’ll take a look at 16 of the most important features to look for in an intranet.

Security

When it comes to an intranet, security should be one of your top priorities. After all, this is where sensitive company information will be stored. Look for an intranet that offers robust security features, such as user authentication and authorization, data encryption, and access control.

Compromised intranet security can be just as devastating as any other data breach.

By ensuring that your intranet has strong security measures in place, you can help protect your company’s information from falling into the wrong hands.

Ease of Use

Your intranet should be easy to use, both for administrators and end-users. Look for an intranet that is intuitive and user-friendly, with a clean and simple interface. It should be easy to navigate, and users should be able to find the information they need with little to no effort.

The reason why ease of use is so important is that it can help boost intranet adoption. If your intranet is difficult to use, employees will be less likely to use it, which defeats the purpose of having one in the first place.

Mobile-Friendly

In today’s world, it’s more important than ever to have a mobile-friendly intranet. With so many people using smartphones and tablets to access the internet, it’s essential that your intranet can be accessed from these devices. Look for an intranet that is responsive and can be used on any device, regardless of screen size.

A mobile-friendly intranet can make it easier for employees to stay connected and up-to-date on company news, even when they’re away from their desks. It can also help boost intranet adoption, as users are more likely to use an intranet that is easily accessible from their devices.

Social Collaboration

Social collaboration features are becoming increasingly important in the business world. These features allow users to interact with each other and work together on projects, regardless of location. Look for an intranet that offers social collaboration features, such as forums, blogs, wikis, and instant messaging.

By offering social collaboration features, you can help employees stay connected and engaged. These features can also boost productivity by making it easier for employees to work together on projects.

Rich Media Support

Another important feature to look for in an intranet is rich media support. This includes features such as video and audio streaming, image galleries, and document management. Rich media support can help make your intranet more engaging and informative.

By offering rich media support, you can help employees stay up-to-date on company news and events. This can also be a valuable tool for training and onboarding new employees.

Extensibility

Extensibility refers to the ability to add new features and functionality to your intranet. Look for an intranet that is easily extensible, so you can add new features as your needs change.

An extensible intranet can help you keep up with the ever-changing needs of your business. It can also help future-proof your intranet, so you don’t have to replace it as your business grows.

Integration

Integration is another important feature to look for in an intranet. This refers to the ability to integrate with other systems, such as email, CRM, and ERP. Look for an intranet that offers seamless integration with these and other systems.

An intranet that is well-integrated can help boost productivity by making it easier for employees to access the information they need. It can also help reduce the risk of data silos, which can lead to duplication of effort and wasted resources.

Scalability

Your intranet should be able to grow with your company. Look for an intranet that is scalable, so that you can add more users, content, and features as needed. The last thing you want is to outgrow your intranet and have to start from scratch.

Being able to scale your intranet can help you save time and money in the long run. It can also help ensure that your intranet can meet the ever-changing needs of your business.

Support

When you’re looking for an intranet, be sure to check out the support options. You want to make sure that you’re working with a company that is responsive and helpful. Look for a company that offers 24/7 support, so you can get help when you need it.

You also want to make sure that the company offers training and documentation. This can help you get the most out of your intranet and ensure that you’re using it effectively. It can also ensure that people understand how to better protect and secure the network in the midst of so much cybercrime (especially while working from home). 

Customization

Your intranet should be customizable to meet the specific needs of your organization. Look for an intranet that offers a variety of customization options, such as branding, theme selection, and plugin development. This will allow you to create an intranet that is truly unique to your company.

You want to be able to tailor your intranet to the specific needs of your organization. By offering customization options, you can create an intranet that is both user-friendly and efficient.

Content Management

Your intranet should have a robust content management system (CMS). This will allow you to easily create, edit, and publish content on your intranet. Look for an intranet that offers a variety of CMS features, such as WYSIWYG editing, drag-and-drop functionality, and support for multiple users.

Collaboration

Your intranet should be designed for collaboration. Look for an intranet that offers a variety of collaboration features, such as document sharing, discussion forums, and project management tools. This will allow your team to work together more effectively and get more done.

Search

Your intranet should have a powerful search engine. This will allow users to easily find the information they need when they need it. Look for an intranet that offers search features such as full-text search, Boolean search, and wildcard search.

Mobile Access

Your intranet should be accessible from any device, anywhere. Look for an intranet that offers mobile access, so that users can stay connected even when they’re on the go. Mobile features should include responsive design, push notifications, and offline access.

Support

Your intranet should have a robust support system in place. Look for an intranet that offers 24/7 customer support, so that you can always get the help you need. Support should include live chat, email, and phone support.

Price

Your intranet should be affordable. Look for an intranet that offers a variety of pricing options so that you can find a plan that fits your budget. Be sure to compare the features and services offered by each intranet to ensure that you’re getting the best value for your money.

Conclusion

When you’re looking for an intranet, be sure to keep these 10 features in mind. By looking for an intranet that offers these features, you can be sure that you’re getting the best possible solution for your business. Your intranet is your gateway to better communication and collaboration within your organization, so be sure to choose wisely.

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