Why and How IT Project Managers Can Leverage Automation

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February 11, 2022 Business

Many projects necessitate the attention of experts and that’s why most organizations have a project management team. Project management employs methods, techniques, skills, knowledge, and experience to achieve project objectives within agreed-upon parameters while adhering to project acceptance criteria. For projects to be successful you will need good project managers who have an option to even be certified using this online project management program, for example.

But companies don’t have to perform some of these duties manually. In this digital age, such activities can now be completed as quickly as possible using project management automation software.

Automation and productivity

When it comes to project automation, project managers may improve many elements of their productivity, both for their team and for themselves.

When it comes to personal productivity, project managers can enjoy the following benefits:

When tasks are finished, you’ll be notified instead of having to chase down their status.
You can automatically assign work to yourself.
You can complete multiple jobs simultaneously.
When team members are stuck on a given task, you can assist them.
Software can also assist teams in completing tasks.

Project managers can use automation to help keep the project moving forward by workflow automation, re-creating certain activities in response to specific circumstances. They can also use manual check-ins, notifications, updates, and reviews.

However, you should have the right tech at your service to take full advantage of automation. For instance, Gitlab Jira integration can really work wonders. You can link GitLab commits to Jira Issue IDs, keep track of time, assign commits to users, and transfer Jira issues all from within GitLab. You can review commits and even compare code inside Jira.

You can examine all of your team’s pull requests and commits over time, which gives you complete visibility into their production.

Automation and daily tasks

Any project management automation software that is used for project management procedures has the basic benefit of reducing the strain of repeating an essential element of the project.

Project management automation software can handle tasks such as time monitoring, updating and submitting estimates, managing resources, reporting, tracking modifications, and quality control.

The manager and their staff can focus on more critical activities when such jobs have been cleared by the system. The project manager can set up a center to collect information and updates from their team members, allowing them to deliver a comprehensive and timely update.

In most cases, a project comprises three phases: planning, execution, and completion. Certain duties and processes are generally repeated in each of these domains. Using software to automate project management will speed up the entire process, saving the manager time and effort.

Automation and scaling

Smart project managers use the potential of automation to expand their teams, projects, and output without having to hire more people.

Airbnb, for example, spent time and money finding the best project management software. They wanted a platform that allowed their staff to see the work that was being done around the world.

Their team used Wrike to create and deploy bespoke workflows for each Trip Experience, allowing them to track asset production. But even better, the unprecedented global visibility into production allowed them to scale and maintain their high-quality work.

A better connection

According to Symantec, the average company now employs over 900 cloud applications to run its processes. Moreover, nearly 60% of employees say the number of tools they use to work has increased in the last year.

While the proliferation of software-as-a-service (SaaS) solutions has increased efficiency in firms compared to a decade ago, the sheer quantity of possibilities may now be causing productivity to fall.

New technologies are being developed to help employees work smarter, but because the tools don’t exist in a vacuum, they’re only useful when they integrate with one another and break down silos in your work data.

Schedules and automation

Automation is a fantastic tool for managing project schedules, organizing project activities, and so much more. If employees have this knowledge at their fingertips, they will be able to complete tasks and meet deadlines with ease.

They’ll be able to see what has to be done and when in any given project at a glance. This allows them to better plan their time and assures project completion on schedule. Needless to say, if everyone is meeting the deadlines set at the office, the entire organization will work with a higher degree of efficiency.

Final words

Many people are wary of project management software, and some are concerned that technology may eventually replace humans.

However, a software solution will considerably simplify some of the more unusual and mundane tasks and approaches that currently consume a large amount of a team’s time. This could allow task groups to work more efficiently and more in line with their skills.