What To Look For In An Employee Monitoring Tool

Show:

December 22, 2022 Business

The dawn of the internet and advancement in technology has made it possible for employees to work remotely. And this comes with lots of benefits for both employers and employees.

For instance, if you allow your workers to work from home, you won’t have to hire big office spaces and invest in more equipment. Therefore, you can reduce overhead costs and increase profitability.

Meanwhile, employees will have a good work-life balance which helps improve their productivity and boost overall morale at work. As such, they can fulfill their duties more efficiently. Ideally, this is the result you should expect. However, in the real world, it’s not that easy.

The reality of remote working is that it is very difficult to track the productivity rates of employees. Fortunately, there are a variety of employee monitoring software tools that are available today. These tools help employers efficiently manage and track employees who are working from home.

An Overview Of Employee Monitoring Software

Employee monitoring software is a computer application used to track the activity of workers in a business organization. Its main task is to check employee activity whenever they log in. It also focuses on controlling productivity and optimization of all resources present in an organization.

You must also note that some employee monitoring software comes with a calendar management feature to assist with scheduling. That’s why they’re also referred to as employee scheduling software.

There are many benefits of investing in employee monitoring software for your business. For instance, it helps reduce administrative load. The right tool will help automate some tasks like attendance monitoring and payment processes. As such, your administrative team can focus on other important tasks.

Besides that, employee monitoring software enables you to understand your employees’ capabilities better. That ensures you make wise decisions when it comes to the delegation of duties. All these ensure your business grows in no time.

Additionally, the right employee monitoring software has security measures in place to protect your data. When a worker starts leaking important business details or information to outsiders, your enterprise will likely suffer irreparable damage. But the good news is that you can invest in employee monitoring tools to prevent that from happening. It’ll help you detect potential data breaches, so you can put preventive measures early enough to ensure your data isn’t transferred to outsiders.

Finding The Right Employee Monitoring Software For Your Company

To fully enjoy the benefits of employee monitoring software, you need to find the right one that suits the needs of your business and employees. With so many choices on the market, sometimes it can be daunting to decide which one is suitable for you. So, how can you ensure you get the right one? You can achieve that by checking for the following features:

1. Live Screenshot Capturing

One of the important things to look for in employee monitoring software is a live screenshot-capturing feature. It’ll enable you to capture screenshots of your team members’ working monitors regardless of where they’re working from.

Besides, with live screenshot capturing, you can determine which applications each team member uses to complete their tasks. All of these give a detailed overview of your worker’s productivity.

2. Auto-Scheduling Feature

As indicated earlier, employee monitoring software can assist you with worker scheduling. However, it must have an auto-scheduling feature. That way, it can remember previous employee schedules and ensure they are allocated the right time for work and time off.

Moreover, an employee monitoring tool with an auto-scheduling feature helps you complete tasks in no time. And because it automates your workers’ scheduling process, it helps minimize manual and repetitive tasks.

3. Price

Just like any other office equipment, the cost of the software is always a point of consideration. If you want high-quality employee monitoring software for your business, you must be ready to go deeper into your pockets. Additionally, a tool with more features will require you to spend more money.

When checking for prices, don’t be discouraged whenever you find tools that are priced too high. You must also check if it offers a great range of features. The key here is to find an employee monitoring tool that is worth the price. Some providers also offer different packages. The tool might have a standard version that already contains all the features you need. Therefore, you might not need to pay for an upgraded version.

4. Integration With Your Existing Computer Applications

Most likely, you’ve got systems to simplify other processes in your business. So, you’ll want to consider how your new employees monitoring software will integrate with other existing applications in your company. For instance, suppose you have marketing software or a lead generation application. In such a case, it’d be a good idea to check whether your employees monitoring software service provider has an application programming interface (API) feature that makes integration possible.

There are huge risks in investing in an employee monitoring tool that can’t integrate with other existing applications in your business. For one, it’ll hurt the efficiency of your operations. Moreover, you might be forced to change your entire company systems to accommodate the new monitoring tool. And that will just cost you more money and resources. Not to mention, it will affect the productivity of your employees since they need to wait for the software to be set up.

5. Scalability

You can’t ignore scalability when finding employee monitoring software for your enterprise. Such solutions will accommodate the growth of your company. Note that working with a non-scalable tool now will force you to change it in the future when your business organization starts to expand and will be handling more users and data.

Before you install any employee monitoring tool you see on the market, take time to evaluate where you see your enterprise in the coming months and years. This way, you can select a scalable solution that can serve your needs today and, in the future, when your business begins to grow.

Takeaway

Investing in employee monitoring software is one of the most effective approaches to ensuring employee productivity and growing your business. It enables you to track workers’ work, so you can determine whether they’re working according to the company’s standards.

If standards aren’t met, you can find effective ways to help workers improve the quality of their work and productivity. But you must utilize the right employee monitoring tool. You can achieve that by looking for the things discussed in this article.